Conference Shuttle Service in Washington, DC
Washington hosts conventions, association meetings and summits all year, and attendees spread across dozens of hotels. Corporate Car Worldwide runs conference shuttles that loop hotels to the venue, meet attendees at the airport, and keep VIP sedans on call for speakers, from a 14-passenger Sprinter up to 55-passenger coaches.
What we run for conferences
- Hotel-to-venue loops on a fixed timetable each morning and evening
- Airport arrival transfers from DCA, Dulles and BWI for attendees and staff
- VIP and speaker cars on call throughout the event
- Offsite dinners and tours for groups after sessions end
- Event-day coordination with our 24/7 dispatch team
Venues we serve
Walter E. Washington Convention Center, Gaylord National at National Harbor, the Ronald Reagan Building, and hotel ballrooms across DC, Arlington, Tysons and Bethesda.
Choosing vehicles for your group
| Vehicle | Seats | Best for |
|---|---|---|
| Mercedes Sprinter | 9–14 | Small groups, speaker teams, frequent loops |
| Minibus | 28 or 37 | Mid-size hotel blocks |
| Motor coach | Up to 55 | Large hotel blocks and offsite events |
| Sedan or SUV | 2–6 | Keynote speakers and VIPs |
Not sure how many vehicles you need? Send us your hotel list, attendee count and session times, and we’ll build the shuttle plan. See also group transportation.
Conference shuttle FAQ
How far ahead should we book conference shuttles?
Large vehicles book up during busy convention weeks, so reserve as soon as your hotel blocks are set.
Can you handle a multi-day event?
Yes. We run the same schedule each day and adjust for receptions, offsites and early departures.
Is pricing per vehicle or per attendee?
You pay for the car and its service time, regardless of how many attendees ride in it. This is common for private car services, hourly chauffeur bookings, and corporate transportation.
Plan your conference shuttles
Call 800-584-1898 or 703-933-1000, 24/7, or request a quote online.