For meeting planners, associations and event producers
Conference and event transportation, planned to your run-of-show
From one VIP arrival to a multi-day conference, we plan the vehicles, the timing and the staging with your team. On event day, one dispatch contact keeps every car on schedule.
- 24 company-owned vehicles
- Up to 37 passengers per vehicle in-house
- 55-passenger coaches through vetted partners
- 24/7 dispatch
What we handle
Every movement your event needs
Speaker and VIP transfers
Dedicated sedans and SUVs for keynotes, executives and talent, with flight tracking and meet-and-greet.
Attendee shuttles
Hotel-to-venue loops and scheduled runs. See conference shuttle service.
Airport arrival programs
Group arrivals at DCA, Dulles and BWI, matched to flight manifests.
Galas and evening events
Staged arrivals and departures for dinners, receptions and awards nights. See special event transportation.
Roadshows and site visits
Multi-stop days for investors, delegations and client tours. See roadshow transportation.
Staff and crew transportation
Early load-ins and late strikes for production teams, by Sprinter or mini coach.
Capacity
The right vehicle for each group
| Vehicle | Best for | Source |
|---|---|---|
| Executive sedans and SUVs | Speakers, VIPs, executives | Our own fleet |
| Executive Sprinters | Small groups, teams, crews | Our own fleet |
| Mini coaches (up to 37) | Shuttles, dinners, site visits | Our own fleet |
| Motor coaches (55) | Large attendee movements | Vetted partners, managed by us |
See every vehicle on our fleet page.
How we plan it
From first call to final drop-off
- 01
Scope
Dates, venues, headcounts, VIP list and your budget.
- 02
Plan
A vehicle plan and schedule built from your run-of-show, plus a written quote.
- 03
Execute
One dispatch contact on event day, with live updates as plans change.
- 04
Reconcile
One itemized invoice per event, with reference fields for your PO or cost center.
For your vendor file
Credentials and onboarding
Planning an event in DC?
Send your dates and headcounts, and we’ll come back with a vehicle plan and quote. Call 703-933-1000 or email info@corporatecarworldwide.com.